The Department of Water and Sanitation is looking for a suitable candidate to fill the role of a qualified supply chain clerk supervisor.
The Supervisor oversees important logistical components, ensuring that operations run smoothly and efficiently. Their role impacts various aspects of the business, from inventory management to asset protection, making their contribution crucial for the overall success of the organization.
Department of Water and Sanitation Vacancy Details:
- Reference number:130524/19
- Location: Bellville
- Remuneration: R 308 154 per annum (Level 7)
- Directorate: Support Services
- Enquiries: Mr. MM Chaka Tel No: 021 941 6076
- Closing date: 13 May 2024
Requirements:
- A Senior Certificate / Grade 12 certificate or relevant qualification.
- Three (3) to five (5) years relevant experience.
- The disclosure of a valid unexpired driver’s license.
- Computer literacy (especially Excel).
- Basic knowledge of supply chain duties, practices as well as the ability to capture data.
- Basic knowledge and understanding of the legislative framework governing the Public Service.
- Basic knowledge of work procedures in terms of the working environment.
Competencies
To excel as a Supply Chain Clerk Supervisor, it is crucial to possess a broad range of competencies. This role demands not only basic skills but also advanced capabilities that contribute significantly to the efficiency and success of any organization’s supply chain management.
Below, we detail these essential skills and competencies:
- Good Communication Skills: Effective communication is fundamental. As a supervisor, you need to clearly convey information to your team, management, and external stakeholders. This includes the ability to listen actively, articulate ideas clearly, and adapt your communication style to suit different audiences.
- Knowledge of Administrative and Clerical Procedures: Understanding these procedures is crucial for ensuring that daily operations are carried out efficiently. This includes managing files, creating reports, scheduling, and understanding how to navigate various management information systems.
- Teamwork: Collaborating with others is key in a logistics environment. You must be able to work cohesively with team members from diverse backgrounds and departments to meet the collective goals of the organization.
- Problem Solving and Analysis: The ability to identify problems, analyze potential solutions, and implement effective resolutions quickly is crucial in a fast-paced supply chain environment. This requires a sharp analytical mind and the ability to think critically under pressure.
- People and Diversity Management: Managing a diverse team effectively requires understanding and respecting cultural and individual differences. This competency includes fostering an inclusive workplace that encourages contribution and high performance from all employees.
- Client Orientation and Customer Focus: Supply chain operations directly impact customer satisfaction. Hence, a strong focus on client needs and the ability to manage client relationships effectively are essential for ensuring that the supply chain delivers value to the customers.
- Accountability and Ethical Conduct: It’s important to demonstrate integrity in every action. Supply Chain Clerk Supervisors must ensure compliance with legal standards and organizational policies while also promoting ethical behavior within their teams.
- Good Presentation Skills: Being able to present information clearly and effectively to a variety of audiences is a valuable skill. This involves organizing data and insights into comprehensible formats and using tools to aid in the presentation of information.
Duties
The duties of a Supply Chain Clerk Supervisor are extensive and vital for maintaining the organization’s asset integrity and financial accountability.
Here is an expanded description of these duties:
- Oversee the Compilation and Maintenance of Records: Supervisors must ensure that all records related to supply chain operations are meticulously compiled and maintained. This includes records of procurement, storage, and distribution of materials and equipment.
- Verify the Issuing of Equipment and Accessories: It’s crucial to verify that equipment and accessories are properly issued to departments and individuals based on their needs. This ensures accountability and reduces the risk of asset mismanagement.
- Oversee the Verification of the Asset Register: Regular verification of the asset register is essential to maintain up-to-date records of all assets. This duty involves checking that all listed assets are accounted for and properly documented.
- Bar-coding of Assets: Implementing bar codes on assets helps in tracking and managing them more efficiently. This process involves assigning a unique barcode to each asset which can then be scanned to retrieve all necessary information about the asset.
- Perform Monthly Reconciliation for Both Assets and Finance Lease: Reconciliation involves ensuring that the records of assets and financial leases match the actual assets and financial transactions recorded. This process helps in identifying and resolving discrepancies.
- Maintain and Update the Asset Register: The asset register should be continuously updated to reflect historic records, new additions, and work-in-progress items. This ensures that the asset information is current and accurate.
- Update Movement of Assets: Supervisors must track and update the movement of assets within and between locations. This includes transfers, deployments, and any temporary relocations.
- Update the Disposal and Loss Register Monthly: It is important to keep an accurate record of disposed or lost assets. Updating this register monthly helps in maintaining the integrity of the asset data.
- Conduct Biannual Physical Verification: Physical verification of assets should be conducted twice a year to ensure that all assets are present and in good condition. This process helps in validating the data in the asset register.
- Update Inventory Lists: Regular updates to inventory lists are necessary to reflect current stock levels and to plan for future needs. This duty helps in preventing overstocking or stockouts.
- Identify Redundant, Non-Serviceable and Obsolete Asset Items for Disposal: Identifying assets that are no longer needed or functional is crucial for efficient asset management. This process involves determining which items should be disposed of and managing the disposal process.
How to apply:
- Applications must be submitted using the newly implemented Z83 form and should be accompanied by a comprehensive CV (with full particulars of the applicants’ training, qualifications, competencies, knowledge & experience).
The role of a Supply Chain Clerk Supervisor is both challenging and rewarding, calling for a diverse range of skills and meticulous attention to detail. By effectively managing records, assets, and inventory, the Supervisor ensures the integrity and efficiency of the supply chain operations.
The duties outlined above are integral to maintaining control over the logistical aspects of a company, ensuring that resources are used effectively and that the business remains operationally sound. As organizations continue to evolve and expand, the need for skilled Supply Chain Clerk Supervisors who can meet these demands remains crucial.
These professionals not only maintain the backbone of supply chain operations but also contribute significantly to the strategic management of resources, directly influencing the success and growth of the company.