Are you looking for an exciting career opportunity in office administration? The South African Civil Aviation Authority (SACAA) is currently seeking a highly organized and detail-oriented Administration Officer to join their dynamic team in Midrand.
This role offers an excellent opportunity for an individual with strong administrative skills and a passion for efficiency and organization.
Administration Officer Position Overview
- Job Type: Permanent
- Work Level: Skilled
- Salary: Market-related
- Employment Equity (EE) Position: No
- Location: Midrand, South Africa
- Closing Date for Applications: 11 February 2025
About the Role: Administration Officer
The Administration Officer serves as the central contact point for both internal and external clients, ensuring the smooth and efficient running of daily administrative processes within the department. The successful candidate will provide crucial clerical and administrative support to both employees and management, facilitating the seamless operation of departmental functions.
This role is ideal for someone who thrives in a structured environment, has exceptional organizational skills, and enjoys working with people while handling multiple administrative tasks.
Key Responsibilities of the Administration Officer
The Administration Officer will be responsible for a variety of administrative tasks, including but not limited to:
General Administrative Functions
- Assisting management and the department in managing diaries, scheduling meetings, and organizing departmental events using electronic tools.
- Preparing departmental documents and reports to ensure accurate record-keeping.
- Compiling and packaging necessary documentation for meetings and other engagements.
- Circulating essential information and documentation within the department while maintaining accurate records.
- Developing and maintaining a proper filing system to ensure the efficient retrieval of information.
- Screening, classifying, and recording documents for easy access and tracking.
- Coordinating departmental functions and meetings, including preparing and circulating meeting minutes.
- Updating and circulating departmental documentation for approval, in collaboration with subject matter experts.
- Assisting with budget preparation and reporting on expenditure to ensure financial accountability.
- Processing operation manuals and amendments to keep procedures up to date.
- Organizing both domestic and international travel, including submitting approvals, processing allowances, and managing travel logistics.
Office and Stakeholder Management
- Managing and controlling all consumables while liaising with the Procurement Department regarding stock availability.
- Organizing asset requests, ensuring their delivery, proper allocation, and overall management within the department.
- Tracking and monitoring progress on departmental projects and preparing reports on outcomes.
- Ensuring effective communication with SACAA and external clients to maintain professional relationships.
- Promptly handling telephonic, mailed, and in-person inquiries to provide excellent customer service.
Education and Experience Requirements
The ideal Administration Officer candidate should meet the following educational and experience requirements:
Minimum Qualifications
- A Grade 12 certificate (Matric).
- A certificate in Office Administration will be considered an added advantage.
Ideal Qualifications
- A Diploma in Office Administration, Office Management, or Secretarial Studies is preferred.
Work Experience
- A minimum of 1 to 3 years of experience in an Office Administration or Secretarial role.
Why Join SACAA as an Administration Officer?
SACAA is a reputable organization committed to excellence in the aviation industry. As an Administration Officer, you will become part of a professional team that values efficiency, professionalism, and growth. The role offers opportunities for career development and provides a supportive working environment.
How to Apply for the Administration Officer Position
If you are a highly organized, detail-oriented individual with a passion for office administration, this is your opportunity to take your career to the next level. Apply today and become part of a professional and dynamic team at SACAA.
All SACAA appointments are subject to Section 98 of the Civil Aviation Act (13 of 2009), and successful candidates will undergo a security vetting process. Employment Equity (EE) candidates will be given priority in accordance with the organization’s Employment Equity Plan. If applicants do not receive a response within 90 days after the closing date, they should consider their application unsuccessful.
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