Are you looking for an exciting new role within the Support Services sector? A fantastic opportunity has just opened up for a Clerical Assistant to join the dynamic team in Durban, KwaZulu-Natal. This permanent, full-time position offers a competitive salary and a chance to be part of a well-respected organisation.
If you have a passion for administration, a keen eye for detail, and a desire to help the department run smoothly, this could be the perfect role for you.
About the Role
The Clerical Assistant plays a vital role in ensuring that the Support Services Department operates efficiently. The position involves a variety of clerical tasks that help maintain the day-to-day operations of the department. Key responsibilities include conducting vehicle inspections, sorting and distributing correspondence, attending to stationery requirements, compiling basic statistical reports, and ensuring proper filing systems are in place.
The successful candidate will be expected to undertake other assignments as directed, ensuring that all tasks are carried out efficiently and in accordance with the department’s needs. Reporting to the Senior Project Officer, the role requires someone who is proactive, organised, and has a strong ability to communicate effectively within the team.
Key Responsibilities
The Clerical Assistant will be responsible for the following key areas:
- Vehicle Inspections and Reports: Conducting regular inspections of vehicles and generating reports on their condition. This ensures that the department’s vehicles remain in optimal working condition and meet any necessary safety standards.
- Correspondence Management: Sorting and distributing both incoming and outgoing correspondence. The ability to handle and prioritise communication is crucial to ensure that the department remains organised and responsive.
- Stationery Management: The clerical assistant will be tasked with managing the department’s stationery requirements. This includes tracking stock, placing orders, and ensuring that supplies are available as needed to support the team’s work.
- Basic Statistical Reports and Filing: Compiling simple statistical reports and ensuring that all documents are properly filed. A good understanding of data entry and organisational skills will be important in this aspect of the job.
- Additional Assignments: Undertaking other administrative tasks as directed by the Senior Project Officer. This may include supporting other areas within the department as needed.
Competencies and Skills
The ideal candidate for this role will possess a variety of competencies to ensure success in the position. These include:
- Written Communication: The ability to effectively communicate through written reports, emails, and other forms of documentation.
- Attention to Detail: A strong focus on accuracy, especially when dealing with vehicle inspections, reports, and data entry.
- Influencing and Interpersonal Skills: Ability to work well with others and contribute to a collaborative and supportive work environment.
- Problem Solving: A proactive approach to identifying and resolving issues as they arise within the department.
- Ethics and Professionalism: A commitment to maintaining high standards of ethics and professionalism in all aspects of the job.
- Planning and Organising: Strong organisational skills to manage multiple tasks efficiently, ensuring deadlines and departmental goals are met.
- Use of Technology: Comfort with using office software and technology to support daily tasks and enhance efficiency.
- Action Orientation: A self-starter who is motivated to take action and drive tasks to completion.
Essential Requirements
To be considered for the role, applicants must meet the following essential criteria:
- Educational Qualifications: A minimum of Grade 12 (NQF Level 4) or equivalent is required.
Additional Benefits and Remuneration
The position offers a competitive salary range of R141,770.69 – R178,814.46 per annum, depending on experience and qualifications. In addition to the salary, the successful candidate will receive several benefits, including:
- Housing Subsidy: Assistance with housing costs.
- Leave: Paid annual leave.
- Medical Aid: Comprehensive healthcare coverage.
- Pension Fund: Support for retirement savings.
- 13th Cheque: An additional bonus at the end of the year.
How to Apply
Interested candidates can contact the Human Resources department for more information or to submit their applications. The contact numbers are 031 322 6050 and 031 322 7710. Make sure to include the reference number ETH250313-1 when applying.
The application deadline for this position is April 4, 2025. Don’t miss out on this opportunity to join a supportive and professional team in the heart of Durban.
This position offers a great stepping stone for individuals looking to advance their administrative careers in the support services sector. Whether you are just starting your career or are an experienced professional looking for a change, the Clerical Assistant role is an excellent opportunity for growth and development.
Check also: Sasol Administration Learnership Programme 2025
If you have the qualifications and skills required for this position, and you are passionate about supporting a department that plays a key role in the smooth running of operations, consider applying for the Clerical Assistant role. This is your chance to become part of a growing, professional organisation with plenty of room for career advancement.