Empact Group, a leading provider of Integrated Facilities Management Solutions, is currently seeking an organized and highly detail-oriented Office Administrator to join their team in Johannesburg, Gauteng. This is a contract position with a term of three months, offering an exciting opportunity for professionals with a strong administrative background and expertise in SAP for invoicing and purchase orders.
Job Overview
As an Office Administrator at Empact Group, the successful candidate will play a critical role in ensuring the smooth day-to-day operations of the office. They will be responsible for managing administrative tasks, processing purchase orders, and generating invoices, among other essential duties. The company is looking for someone who can multitask efficiently while maintaining a high level of accuracy and attention to detail.
Key Responsibilities
In this position, the primary duties will include the following:
- Purchase Orders & Invoicing: The Office Administrator will be tasked with processing and tracking purchase orders using SAP software. Additionally, they will generate and issue invoices as requested by the various sites.
- Financial Recordkeeping: Accurate record-keeping of all financial transactions is essential to ensure smooth operations. The candidate will be responsible for maintaining detailed financial records, ensuring that all information is up-to-date and easily accessible.
- Administrative Support: This role includes providing general administrative support to staff members, which may include assisting with office logistics, managing supplies, and coordinating meetings. The Office Administrator will also monitor and maintain office supplies to ensure that the workplace is fully equipped at all times.
- Reception Duties: In addition to the administrative responsibilities, the successful candidate will also be expected to provide relief for the main reception and switchboard area. This involves answering calls, directing visitors, and ensuring that the reception area runs smoothly.
Required Skills & Qualifications
Empact Group is looking for a candidate who possesses a combination of administrative skills and technical knowledge to excel in this role. The key qualifications and skills include:
- Minimum of 2 Years of Experience: The ideal candidate should have at least two years of experience in an office administration role. Previous experience in a similar role, particularly within the facilities services industry, would be highly advantageous.
- Proficiency in SAP: The candidate must have experience using SAP software, particularly for purchase order processing and invoicing. This technical skill is crucial to the role, ensuring that all financial transactions are processed in a timely and accurate manner.
- Microsoft Office Proficiency: The ideal candidate will be proficient in Microsoft Office 365, particularly Excel, Word, and PowerPoint. These tools are essential for managing day-to-day tasks and generating reports or presentations when required.
- Strong Organizational Skills: Empact Group is looking for someone who is highly organized and can manage multiple tasks simultaneously. The Office Administrator will need to prioritize tasks effectively and ensure that all deadlines are met without compromising on quality or accuracy.
- Excellent Communication Skills: The role requires effective communication with internal staff, clients, and suppliers. Strong interpersonal skills are essential to ensure smooth operations and positive relationships within the company.
- Attention to Detail: Given the financial aspects of the role, a keen eye for detail is essential. Accuracy in processing orders, invoicing, and financial record-keeping will ensure the success of the role.
Working Environment and Benefits
The Office Administrator will work in a dynamic and fast-paced environment at Empact Group’s Johannesburg office. The company values efficiency, teamwork, and a high standard of professionalism. As part of the team, the candidate will be supported in their role and have the opportunity to contribute to the company’s ongoing success.
The position is a three-month contract, with the possibility of extension or permanent employment, depending on the needs of the business and the candidate’s performance. This contract offers an excellent opportunity for those seeking professional growth within a reputable facilities management company.
How to Apply
If you meet the required qualifications and are looking for an exciting administrative role with a leading facilities services provider, Empact Group encourages you to apply for the Office Administrator position. This opportunity allows you to showcase your administrative skills while gaining valuable experience in SAP software, invoicing, and office management.
Interested candidates should submit their applications before the closing date of April 2, 2025. Applications can be submitted online through the Empact Group’s careers page or sent directly to the HR department.
This is an excellent opportunity for individuals with a strong administrative background and SAP experience to join a respected company in the facilities services sector. Empact Group values highly motivated individuals who can handle a variety of tasks efficiently and effectively. If you’re ready for a new challenge and have the required skills, don’t miss out on this exciting role in Johannesburg!
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