Legal Aid South Africa (Legal Aid SA) invites applications for an exciting opportunity to join its team as an Office Assistant, a role designed specifically for individuals with disabilities. This position offers a permanent contract with a competitive salary package and a variety of employee benefits.
Legal Aid SA is a leading public entity, with a strong commitment to promoting social justice and equality in South Africa, and has been recognized as a Top Employer for 16 consecutive years. With a national footprint, the organization is offering a chance to be part of its dynamic, growth-focused work environment.
Position Overview: Office Assistant
The Office Assistant position is essential for ensuring that the Legal Aid SA office environment runs smoothly and efficiently. As an Office Assistant, the incumbent will be responsible for a variety of administrative duties that support the Legal Practitioners and local office staff. The role will require a proactive approach to managing office operations, ensuring that documentation is properly filed, communication is timely, and office services are executed as required.
Key Responsibilities
The successful candidate will be expected to handle a range of office duties, including:
- Office Support: Provide general office services, ensuring a clean and organized physical environment. This will include tasks such as messenger duties, filing, and other administrative tasks.
- Mail Handling: Manage incoming and outgoing mail in accordance with the Legal Aid SA administrative procedures. This includes ensuring that all mail is handled efficiently and in a timely manner, as well as maintaining the fax register as per required standards.
- Communication and Documentation: Assist with the timely delivery of reports and other documents to the relevant parties. It is vital that the Office Assistant maintains an effective communication system, ensuring that documents are delivered to the right people without delays.
- Switchboard Management: The Office Assistant will be responsible for manning the switchboard at all times, adhering to proper telephone etiquette and ensuring smooth communication both within the office and externally.
- Transporting Staff: Provide transport services for Legal Aid SA staff to courts, provincial offices, or national offices, in line with Legal Aid SA’s transport and fleet management policies.
Required Competencies
To qualify for this position, candidates must meet the following criteria:
- A National Senior Certificate (Matric) or equivalent qualification.
- A valid driver’s license is essential for the transport duties associated with the role.
- The ability to maintain a high level of attention to detail while handling various administrative tasks is crucial.
- Strong communication skills, both written and verbal, are needed to manage the switchboard and correspondence efficiently.
- A proactive approach to managing office systems and completing tasks on time is important for this position.
Salary and Benefits
The Office Assistant position is classified at Level 4, with a salary of R183,279.00 per annum. In addition to the basic salary, successful candidates will receive a range of benefits, in line with Legal Aid SA’s employee value proposition. This includes career development opportunities, a supportive work environment, and a chance to be part of an organization that plays a key role in South Africa’s legal system.
How to Apply
Interested candidates who meet the above requirements are encouraged to submit their application by 30 June 2025. To apply, candidates must:
- Submit a detailed curriculum vitae (CV) that outlines practical experience in relation to the key outputs and competencies mentioned in the advertisement.
- Applications should be sent via email to DisabilityRecruit [at] legal-aid.co.za. Applicants must replace the [at] with the @ symbol when sending an email, as this is a security measure on Legal Aid SA’s website.
- Alternatively, candidates can apply online via the Legal Aid SA website.
Additional Information
The recruitment process will be guided by the Employment Equity Plan of Legal Aid SA, with a focus on promoting equity in terms of race, gender, and disability. This particular position is only open to individuals with disabilities, reflecting Legal Aid SA’s ongoing commitment to promoting diversity and inclusivity within its workforce.
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This is an exciting opportunity for individuals with disabilities to be part of a highly respected organization that champions legal rights for all South Africans. Legal Aid SA not only offers a supportive and inclusive working environment but also provides career development opportunities that allow employees to grow within the organization.
If you are passionate about contributing to social justice and are looking for a career with long-term potential, this Office Assistant position could be the ideal role for you. Apply now to be part of a team that makes a real difference in the lives of those who need it most.
