The Western Cape Mobility Department is currently accepting applications for the position of Personal Assistant, to support the Director of Transport Administration and Licencing. A skilled individual with experience in secretarial and administrative support tasks would be the best fit for this permanent position in the Cape Town CBD.
If you can meet deadlines, manage unpredictable hours, and perform well under pressure, this is the perfect role for you.
Personal Assistant Job Details
- Closing Date: 8th July 2024
- Reference Number: WCG240603-7
- Tracking Number: WCMD 25/2024
- Job Title: Personal Assistant: Transport Administration and Licensing, Ref No. WCMD 25/2024
- Department: Western Cape Mobility Department
- Salary Level: 7
- Location: Cape Town, CBD, Western Cape, South Africa
- Enquiries: Mr. RW Barreiro at (021) 483 2061
- Job Type: Permanent
Personal Assistant Job Purpose
The Western Cape Mobility Department seeks a suitably qualified and competent individual to provide secretarial support to the Director: Transport Administration and Licensing. The successful candidate must be capable of working under pressure, willing to work irregular hours, and able to meet tight deadlines.
Minimum Requirements
To qualify for the Personal Assistant position, applicants must meet the following requirements:
- Grade 12 (Senior Certificate or equivalent qualification)
- Accredited secretarial diploma and/or administrative qualification at NQF level 5 or higher tertiary qualification
- Minimum of 3 years’ experience in providing support services to management or senior management
Competencies:
- Knowledge of relevant legislation, policies, prescripts, and procedures
- Office administration, database management, and information and records management
- Procurement processes and basic financial administration
- Understanding of government functioning, systems, and processes
- Proficiency in general information support systems such as BAS and MYTRACK
Skills:
- Language and computer literacy
- Sound organizational skills
- Good interpersonal and written communication skills
- Client liaison and networking abilities
- Report writing, research, and problem-solving skills
- Good telephone etiquette and high reliability
- Ability to communicate with people at different levels and from diverse backgrounds
- Tact and discretion in handling sensitive information
- Good grooming and presentation
- Self-management and motivation
Key Performance Areas
- Provide secretarial/receptionist support to the Director
- Render administrative support services
- Assist the Director with meeting arrangements and preparations
- Support the administration of the Director’s budget
- Study and apply relevant public service and departmental prescripts/policies
Remuneration
- Salary: R 308 154 per annum (Salary level 7)
- Service Benefits: Qualifying employees may receive medical assistance, housing assistance, pension-fund contributions, etc., as per applicable prescripts or collective agreements.
Additional Notes
- Verification and Vetting: Shortlisted candidates will be required to submit documentation for verification purposes and undergo criminal record vetting.
- Interview Process: Candidates will need to attend interviews and may undergo competency assessments/proficiency tests.
- Employment References: By applying, candidates consent to the Western Cape Government contacting previous employers for employment references, including inquiries about disciplinary records and reasons for leaving.
- Technical Support: For assistance with online applications, contact the helpline at 086 137 0214 (Monday to Friday, 08:00 to 16:00).
- Application Deadline: Ensure your application is submitted before the closing date, as late applications will not be considered.
How to Apply
To apply for the Personal Assistant position, ensure you meet the minimum requirements and submit your application online by the closing date of 8th July 2024.
Click on this link to apply for the Personal Assistant position: Apply Here
For any queries related to the position, contact Mr. RW Barreiro at (021) 483 2061.
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The Personal Assistant position in the Western Cape Mobility Department is a rewarding opportunity for individuals who enjoy providing administrative support and serving the public. This employment offers competitive pay, a friendly work environment, and opportunities for professional progress. If you are prepared, devoted, and well-organized, apply now to become a valuable member of the most significant team in the Western Cape Government, supporting the smooth operation of the Transport Administration and Licencing Director’s office.