A dynamic opportunity has arisen for an Administrator to join a well-established retail organization in Mitchell’s Plain, Cape Town South. This position is a 6-month fixed-term contract and is ideally suited for an individual with a strong administrative background in the Wholesale & Retail Trade industry.
The appointed candidate will play a pivotal role in ensuring effective internal control systems and optimizing operational efficiency. The primary focus will be to manage the store’s profitability, ensure smooth day-to-day operations, and provide essential support to senior management.
Job Overview
- Industry: Wholesale & Retail Trade
- Category: Administration
- Location: Mitchell’s Plain, Cape Town South
- Contract Type: Fixed Term (6 months)
- Remuneration: Market-Related
- Employment Equity (EE) Position: Yes
- Application Closing Date: 26 February 2025
Role and Responsibilities
The appointed Administrator will report directly to the Senior Manager/Director and will oversee various aspects of business unit administration. Responsibilities include:
1. Accounts Administration
- Overseeing financial transactions and ensuring all records are accurate and up to date
- Ensuring compliance with internal financial policies and procedures
- Processing invoices, payments, and reconciliations efficiently
2. Staff and Payroll Administration
- Handling payroll processing and ensuring accurate salary calculations
- Managing leave records, employee benefits, and staff contracts
- Assisting with HR administrative functions related to the store’s workforce
3. Tenant Administration
- Managing tenant correspondence and contract processing
- Ensuring all tenant-related documents are updated and stored securely
- Assisting with queries and resolving tenant-related administrative matters
4. General Office Administration
- Ensuring smooth day-to-day administrative operations within the store
- Managing filing systems, reports, and store records
- Handling supplier relationships, communication, and office supplies procurement
5. Goods Receiving (GRV) Administration
- Managing GRV processes to ensure timely and accurate processing
- Ensuring all received goods comply with store policies and regulations
- Assisting with stock control and inventory-related administration
6. Recipe Costing Processing
- Ensuring accurate cost calculations for in-house recipes
- Monitoring cost changes and updating records accordingly
- Working closely with store managers to optimize cost-effectiveness
Minimum Requirements
To qualify for this position, applicants must meet the following requirements:
- Matric / Grade 12 certification
- Previous experience as an office administrator in the Retail sector
- Proficiency in Microsoft Office (Excel, Word, Outlook, and PowerPoint)
- Strong verbal and written communication skills
- Own reliable transport
- Knowledge of retail systems (SPAR SIGMA experience advantageous)
- Clean criminal record and financial credit record (vetting will be conducted)
Application Process
All applications must be submitted through the Careers Site and Pnet. Applicants are advised not to contact the Distribution Centre (DC) or email their applications directly.
Protection of Personal Information
In accordance with the Protection of Personal Information Act (POPIA), the employer ensures that all submitted personal data is protected and utilized solely for recruitment purposes.
- Personal information will only be used for assessing suitability for the advertised position
- Data will be disposed of after the recruitment process unless explicit consent is given for retention
- Shortlisted candidates’ details will be retained for 3 months, after which they will be permanently deleted if the application is unsuccessful
- Successful applicants’ information will be stored securely as part of their employee portfolio
- The employer may share relevant information with third parties during the recruitment process
- Applicants have the right to access their data, request corrections, and lodge complaints with the Information Regulator if they believe their data is misused
By submitting an application, candidates voluntarily consent to the processing of their personal information in accordance with POPIA regulations.
Why Apply for This Role?
This Administrator position presents an excellent opportunity to join a reputable retail organization and gain valuable experience in a fast-paced environment. Candidates who enjoy working with numbers, managing store operations, and interacting with tenants will find this role both challenging and rewarding.
Apply now to become part of a professional and supportive team in Mitchell’s Plain, Cape Town South. Application Deadline: 26 February 2025
Check also: Job Opportunities at Mpumalanga Department of Health