Seriti, a prominent company in the renewals and environment sector, is currently looking to hire a Site Office Administrator for its construction site in Bethal, Mpumalanga. This permanent role offers a great entry-level opportunity for candidates eager to build their careers in office administration within a technical and project-driven environment. The successful applicant will join Seriti Green, a division dedicated to sustainable and responsible project delivery.
Overview of the Role
The Site Office Administrator is essential to the smooth functioning of the construction site office. Acting as the first point of contact for visitors, contractors, and suppliers, the administrator must maintain a professional and friendly atmosphere. This role involves managing everyday office tasks that support the project team and keep the site office running efficiently.
Key duties include greeting visitors with a warm and professional approach, managing incoming phone calls, handling mail and packages, and ensuring the reception area is tidy and welcoming. The administrator is responsible for office procurement, including ordering supplies and services, and providing general office support such as photocopying, scanning, and document preparation.
Key Responsibilities of the Site Office Administrator
The Site Office Administrator is responsible for many vital tasks that keep the construction site office functioning smoothly:
- Reception Management: Greeting visitors, contractors, and suppliers, answering phone calls, directing them appropriately, and taking messages.
- Office Supplies and Procurement: Managing stock levels for groceries, catering, and office consumables, placing orders, and ensuring timely delivery.
- Communication and Coordination: Collaborating with the HR department and Seriti’s administration team to stay updated on work-related matters and incidents, supporting internal communication.
- Financial Tracking: Monitoring site-specific expenses and ensuring they align with the project budget, working closely with the construction team to report expenditures accurately.
- Asset Management: Maintaining an asset register, safeguarding physical assets on site, and managing procurement and supplier onboarding documentation.
- Document Control: Assisting with document version control, review and approval processes, document distribution, and data entry to keep all project documentation accurate and secure.
- Meeting and Visitor Logistics: Taking meeting minutes, coordinating visitor logistics, and liaising with the marketing team when necessary.
- Ad Hoc Duties: Completing additional reporting and administrative tasks as directed by supervisors.
Document Control and Data Management
A key part of the Site Office Administrator’s role is document control. This requires excellent organizational skills and attention to detail to ensure that all documents related to the project are up to date and properly managed. The administrator tracks document versions, making sure the most recent revisions are available and changes are well documented.
The role involves coordinating document review and approval processes to ensure that the right personnel review and sign off on documents. Proper document distribution is critical to the role, requiring the administrator to ensure that documents reach the appropriate internal and external parties securely, maintaining confidentiality and security protocols.
Additionally, the administrator is responsible for data entry and record-keeping within document management systems, accurately updating information related to document status, approvals, and changes. This function is vital for maintaining project compliance and smooth communication across teams.
Required Qualifications and Experience
Seriti seeks candidates with the following qualifications and skills:
- Education: Grade 12 (NQF Level 4) and a National Diploma in Administration or Business Studies.
- Experience: 1 to 2 years’ experience in a technical or project environment, with document control experience considered an advantage.
- Technical Skills: Proficiency in Microsoft Word, Excel, and Outlook is essential for handling various office tasks.
- Communication: Strong verbal and written communication skills, with a focus on clarity and professionalism.
- Typing Skills: Accuracy and efficiency in typing to support document preparation and data entry.
- Organizational Skills: High levels of organization to manage multiple responsibilities simultaneously.
- Driver’s License: A valid driver’s license is required, as the role may include site errands or travel.
The Ideal Candidate
The perfect candidate for this position is someone who thrives in a fast-paced environment, enjoys multitasking, and is comfortable working both independently and as part of a team. They must be approachable, friendly, and professional when interacting with visitors, contractors, and colleagues.
Attention to detail is critical, especially when managing financial records and document control processes. The ideal administrator will have a positive attitude, a willingness to learn, and the ability to maintain order and efficiency in the site office, all while supporting the construction team and contributing to project success.
Why Work at Seriti?
Seriti is known for its strong commitment to sustainability and responsible business practices. Working at Seriti means being part of a company that values its employees and promotes growth and development within the renewals and environment sector.
How to Apply
Candidates interested in this position should submit their applications before the closing date of 30 May 2025. This is a unique chance for entry-level professionals to gain valuable experience and grow within a reputable company in Bethal, Mpumalanga.
This role provides an excellent foundation for those looking to develop their careers in office administration and project management. Employees at Seriti have the opportunity to work on projects that positively impact communities and the environment, offering a rewarding work experience beyond just day-to-day administrative tasks.
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