Newcastle Municipality is seeking a dedicated and professional Personal Assistant to join their Corporate Services department. This role is integral to providing administrative and secretarial support to the Strategic Executive Director (SED) of Corporate Services. The ideal candidate will be organized, detail-oriented, and capable of handling multiple tasks efficiently.
Personal Assistant Position Overview
- Location: Newcastle, KwaZulu-Natal
- Position: Personal Assistant
- Post ID: CORP2
- Department: Corporate Services
- Remuneration: R 407,462.85 per annum (Task Grade 12)
- Contract: Permanent
- Closing Date: 28 June 2024
Duties and Responsibilities
As a Personal Assistant, you will be responsible for:
- Diary Management: Schedule, confirm, and update the diary of the SED: Corporate Services. Alert or indicate priority/urgent meetings requiring attention.
- Meeting Coordination: Organize, confirm, and schedule meetings/appointments with internal departments and external stakeholders. Arrange venues and catering/refreshments as required.
- Travel Arrangements: Arrange flight and accommodation bookings for meetings outside of Newcastle and complete subsistence and travel documentation.
- Document Preparation: Copy, type, and format documents/reports. Create presentations using word processing and related office applications.
- Correspondence Management: Update the correspondence register with reference numbers and subjects of received correspondence. Draft letters and memorandums for the SED’s approval.
- Meeting Support: Prepare notifications, agendas, and minutes for specific meetings (e.g., PSC Committee). Attend meetings to take minutes and manage document distribution.
- Document Review: Receive and review documents for obvious mistakes/discrepancies before submission to the SED for signature.
- Communication: Attend to daily correspondence received (emails, posts, and faxes), reply, and forward to relevant departments and directors with further instructions.
- Minute Taking: Attend departmental meetings, take minutes, and type them for the SED’s approval.
- Boardroom Management: Control bookings of the boardroom and ensure readiness of equipment.
- Attendance and Leave Management: Monitor attendance registers and leave forms for directors.
- Document Control: Ensure correct completion of sundry and transport forms for councillors, copying and collating documents, and scanning/faxing documents for the SED.
Qualifications
- Educational Requirements: Grade 12, Computer Literacy (MS Office). A National Diploma in Public Management or an equivalent qualification is advantageous.
- Experience: A minimum of 3 years of relevant experience in a similar role.
Why Join Newcastle Municipality?
This position offers a competitive remuneration package and the opportunity to work in a dynamic and supportive environment. As a Personal Assistant, you will play a crucial role in the smooth operation of the Corporate Services department, contributing to the effective management of administrative tasks and supporting the SED.
Application Process
Interested applicants should submit their detailed CVs, including a covering letter, to the security box at the Rates Hall, Tower Block, 1st Floor, Murchison Street, Private Bag X6621, Newcastle, 2940. For further information, please contact the SED: Corporate Services, Dr. PD Thabethe, at 034-328 7910.
Important Notes:
- Applications must be submitted by the closing date, 28 June 2024.
- The Newcastle Municipality adheres to the Employment Equity Act and encourages affirmative action.
- Only South African citizens or permanent residents will be considered.
- All applicants may be required to undergo proficiency tests, security screening, and fingerprint verification.
- NO late applications will be accepted.
- NO e-mails or faxes will be accepted
- ESSA Login and How to Access Government Job Opportunities
Join Newcastle Municipality and contribute to the efficient functioning of our Corporate Services department. Apply now to be part of a team that values professionalism, integrity, and excellence.
This Personal Assistant position at Newcastle Municipality is a unique opportunity to join a dynamic team dedicated to administrative excellence. With a focus on providing top-notch secretarial support, the successful candidate will play a crucial role in managing the day-to-day operations of the Corporate Services department. If you meet the qualifications and are eager to contribute to a thriving municipal environment, we encourage you to apply before the closing date on 28 June 2024. Join us and help drive our commitment to excellence in public service.
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