The Department of Roads and Transport in Johannesburg is excited to announce an open position for a Registry Clerk in the Office of the MEC. This is a fantastic opportunity for individuals who are looking to kickstart or further their careers in a government setting, offering a competitive salary, a structured work environment, and the chance to be part of a vital government department.
Job Overview
The advertised role is a permanent position offering a salary of R216,417 per annum, with additional benefits. The position is classified as Level 5, which reflects the critical role of the Registry Clerk in supporting the department’s efficient operations. The role focuses on providing registry counter services, managing correspondence, and ensuring the organization and maintenance of important documentation and records.
Key Responsibilities
As the Registry Clerk, the individual will play a key role in managing and handling the department’s important administrative processes. The duties include:
- Providing Registry Counter Services: The role involves attending to clients, handling telephonic inquiries, and responding to other requests for information. The Registry Clerk will be responsible for receiving and registering hand-delivered mail and files.
- Managing Incoming and Outgoing Correspondence: This includes sorting, registering, and dispatching all incoming and outgoing mail. Additionally, the Registry Clerk will distribute notices related to registry issues.
- Efficient File and Record Management: The Registry Clerk will be tasked with organizing and maintaining files in accordance with the department’s record classification system. This includes the opening, closing, and filing of files and ensuring that all documents are properly indexed.
- Operating Office Machines: The position requires the operation of office machinery related to the registry functions, such as maintaining a Franking machine register, recording money, and updating registers daily.
- Processing Archival Documents: Part of the role will also involve processing documents for archiving or disposal, scanning files, sorting, packaging, and maintaining accurate records of archived documents.
- Ensuring Compliance: The Clerk will be required to undertake regular spot checks on outgoing mail to ensure no private post is included, and keep accurate records of all letters franked and remittances handled.
Qualifications and Requirements
The ideal candidate for the Registry Clerk position should meet the following requirements:
- Grade 12 Certificate or Equivalent: A minimum of a Grade 12 certificate is required, making this an ideal entry-level position for individuals with basic education who are eager to learn and grow in the public sector.
- No Prior Experience Required: This position does not require prior experience, providing a great opportunity for those who are new to the workforce or looking to switch to a government role.
- Core Competencies: The successful applicant should have a good understanding of job knowledge related to the role, strong communication skills, the ability to work well with others, and the capacity for teamwork. Flexibility in adapting to changing tasks is also essential.
- Skills: The candidate must possess basic computer skills, planning and organizing capabilities, and strong verbal and written communication skills. Proficiency in managing records and using office equipment like the Franking machine is also essential.
Work Environment
The position is based at the Department of Roads and Transport in Johannesburg, offering a dynamic work environment that interacts directly with various sectors of government operations. The office of the MEC is a busy and fast-paced environment, ensuring that the Registry Clerk plays a vital role in the effective delivery of services to the public.
How to Apply
To apply for the Registry Clerk position, candidates must submit their application online.
- Applications must be made through the Gauteng Government Jobs Portal at http://jobs.gauteng.gov.za.
- Complete the New Z83 form available online as part of the application process.
- Attach a comprehensive Curriculum Vitae (CV) along with the completed Z83 form.
- Applications will be disqualified if the Z83 form and CV are not submitted.
- The department encourages females and people with disabilities to apply in line with its Employment Equity Plan.
- Candidates meeting equity targets may be given preference.
- Only shortlisted candidates will be contacted for further steps in the recruitment process.
Additional Information
For general inquiries, applicants may contact Ms. Mathapelo Makhetha at Tel no: (011) 355 7521.
Please note that due to the high volume of applications expected, only shortlisted candidates will receive a response. If you do not receive feedback within three months, please consider your application unsuccessful.
Closing Date for Applications
The closing date for applications is 14 February 2025, so interested candidates are urged to apply promptly to ensure their application is considered.
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This Registry Clerk role at the Department of Roads and Transport is an excellent opportunity for individuals looking to gain valuable experience in the public sector. The department offers a supportive environment for growth, and the position is ideal for someone eager to contribute to the effective management of government services. With a competitive salary and benefits, this role could be the perfect next step for your career.