Record Engineering (Pty) Ltd, a well-established leader in the mining sector, is currently seeking to hire a Site Administrator. With a strong reputation in the mining industry, the company has been growing steadily and is known for providing engineering services, specifically mining machinery and direct project management for large-scale operations. This position offers an exciting opportunity to join a dynamic team in a critical role on-site.
The Role: Site Administrator
The position of Site Administrator is a permanent role based in Kathu, South Africa. The ideal candidate will possess a strong administrative background, excellent organizational skills, and experience in the mining industry. The primary responsibility of the Site Administrator will be to manage daily administrative tasks while supporting operations on-site. This role is crucial to the seamless functioning of mining projects, requiring attention to detail, strong communication skills, and the ability to handle multiple tasks efficiently.
Key Duties and Responsibilities
The responsibilities for this role are diverse and cover a wide range of administrative duties that are critical to the smooth operation of the site. These include:
- Processing Attendance Records and Timesheets: The Site Administrator will be responsible for ensuring accurate record-keeping of employee attendance and timesheet submissions.
- Filing and Record-Keeping: The successful candidate will maintain the organization’s administrative documents, ensuring they are filed correctly and readily accessible.
- Procurement Support: The Site Administrator will handle the request for parts, tools, and consumables required on-site. This involves liaising with suppliers and managing procurement processes.
- Job Book and Job Folder Management: Regular updates to job books and folders are required to ensure the smooth tracking of project progress.
- Invoicing and Quotations: The Site Administrator will be involved in preparing pastel quotations, following up on orders, and sending out invoices as necessary.
- Data Capturing and PPE Management: Recording and maintaining accurate data related to the site’s operations, as well as overseeing Personal Protective Equipment (PPE) distribution, will be vital aspects of the role.
- Maintaining Personnel Records: It will be important to ensure that all personnel records are up to date and comply with legal requirements.
- General Administrative Support: This includes handling day-to-day queries, ensuring the office is running smoothly, and managing all administrative duties related to the mining operations.
Qualifications and Requirements
To be considered for the role, the candidate must meet the following qualifications and requirements:
- National Senior Certificate with Mathematics: A high school diploma is essential for this role, with mathematics as a subject.
- Tertiary Qualification (Advantageous): While not a strict requirement, a tertiary qualification will be beneficial and could provide a competitive edge.
- Valid Driver’s License: A valid driver’s license is required to manage logistical duties related to the role.
- Experience in Administration: The candidate should have at least 3 years of administrative experience, preferably within the mining industry.
- Computer Literacy: Proficiency in computer programs, particularly advanced Excel skills, is a must.
- Medical Fitness for Mine Entry: The candidate must be medically fit to work on-site in a mining environment.
- Financial Background: Some experience or knowledge of financial aspects, such as invoicing and quoting, will be advantageous.
Competencies
In addition to the required qualifications and experience, the Site Administrator must possess the following competencies:
- Initiative and Planning: The ability to show initiative and effectively organize daily tasks and responsibilities.
- Independent Worker: The Site Administrator should be able to work independently and complete tasks with minimal supervision.
- Self-Motivation and Reliability: The role requires a self-motivated individual who can consistently deliver results and remain dependable.
- Exceptional Customer Service: Excellent communication skills are essential, both for internal interactions and external vendor relations.
- Performance-Driven: A focus on achieving results and continuously improving performance is key to succeeding in this role.
Application Process
To apply for the Site Administrator position, candidates are encouraged to visit the Record Engineering careers portal at www.record.co.za. If applicants meet the minimum requirements, they should submit their CV through the website. It’s important to note that if no response is received within two weeks, applicants should consider their application unsuccessful.
Record Engineering adheres to the Employment Equity (EE) legislation, and this position has been identified as an EE/AA opportunity. Candidates from designated groups are encouraged to apply.
Check also: Office Administrator Job Opportunity at Empact Group, Johannesburg
The Site Administrator role at Record Engineering offers a fantastic opportunity for individuals with a passion for administrative work and an interest in the mining industry. The position combines organizational responsibilities with the excitement of working in a fast-paced environment. If you meet the qualifications and competencies outlined above, this could be the perfect opportunity for you to take the next step in your career.
Apply now and become a part of a company that has made a significant impact in the mining sector and continues to grow and innovate.