The University of Zululand (UNIZULU) is seeking a dedicated and detail-oriented Administrative Officer to provide comprehensive administrative support within the Office of the Vice-Chancellor. This role requires an individual who is highly organized, capable of multitasking, and able to handle confidential information with discretion.
Key Responsibilities
The Administrative Officer will play a vital role in ensuring the smooth operation of the Vice-Chancellor’s office by performing the following tasks:
- Providing full administrative and secretarial support.
- Collaborating closely with the Executive Secretary of the Vice-Chancellor.
- Managing administrative aspects of special projects.
- Liaising with Faculties and Departments to gather information as required by the Vice-Chancellor.
- Handling office supplies by overseeing stationery and equipment orders.
- Assisting in record-keeping related to office expenditures.
- Coordinating and documenting management team meetings.
- Maintaining an up-to-date filing system to ensure easy access to records.
Minimum Requirements
To qualify for this position, candidates must meet the following requirements:
- A minimum of Grade 12 (Matric) along with an additional certificate.
- At least three (3) years of administrative experience, particularly in handling confidential information.
Preferred Qualifications & Skills
While not mandatory, the following qualifications and skills will be an added advantage:
- Previous experience in a similar administrative role.
- Additional computer literacy qualifications.
- Proficiency in MS Office Suite.
- Basic understanding of financial principles.
The candidate must possess strong communication skills (both verbal and written), interpersonal abilities, time management, and organizational skills.
Key Attributes & Competencies
The ideal candidate should be:
- Detail-oriented, ensuring accuracy in all administrative duties.
- Highly organized, maintaining effective filing and record-keeping systems.
- Able to work under pressure and handle multiple tasks simultaneously.
- Independent in managing responsibilities with minimal supervision.
- Discreet and confidential, particularly when handling sensitive information.
Application Process & Closing Date
- The deadline for applications is 28 February 2024.
- Interested candidates should apply online via PNET at www.pnet.co.za.
- The University will not accept applications submitted directly or through any other means.
- Only shortlisted candidates will be contacted.
Employment Equity & Recruitment Policy
UNIZULU is committed to Employment Equity and Equal Opportunity. Preference will be given to South African citizens in line with the University’s recruitment policy. The University reserves the right not to make an appointment.
By applying for this position, candidates consent to the processing of their personal information for recruitment purposes.
Why Join the University of Zululand?
This position offers an excellent opportunity to work in a prestigious academic environment while contributing to the efficient administration of the Vice-Chancellor’s office. If you have the required qualifications and a passion for administrative excellence, this could be the perfect role for you.
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