The Gauteng Department of Roads and Transport has announced a job vacancy for an Administrative Support and Coordination Officer, a role that plays a crucial part in ensuring the efficient operation of the office of the executive authority. This position is available on a contract basis, linked to the term of the Member of the Executive Council (MEC).
In alignment with the department’s Employment Equity Plan, females and people with disabilities are strongly encouraged to apply. The role is based in Johannesburg, and applications must be submitted online via http://jobs.gauteng.gov.za before the closing date of 07 March 2025.
Administrative Support and Coordination Officer Job Details
- Position: Administrative Support and Coordination Officer
- Reference Number: REFS/022066
- Salary Range: R849 702 – R1 000 908 per annum (all-inclusive package)
- Location: Johannesburg
Eligibility Criteria
Minimum Requirements
Candidates must meet the following qualifications and experience criteria:
- A National Diploma (NQF 6) / Degree (equivalent to NQF 7).
- A minimum of three (3) years of experience at a Junior Management / Assistant Director level.
- A broad knowledge and understanding of the functional areas covered by the executive authority’s portfolio.
- Proven management competencies.
- Knowledge of political and parliamentary processes in South Africa.
- Computer literacy.
Additional Requirements
- Preference will be given to candidates who contribute to the department’s employment equity goals.
- Foreign qualifications must be evaluated by the South African Qualifications Authority (SAQA).
- Shortlisted candidates will be required to submit certified copies of their qualifications, ID, and driver’s license (where applicable).
Key Responsibilities
As the Administrative Support and Coordination Officer, the successful candidate will be responsible for:
Document and Workflow Management
- Develop, implement, and maintain systems, registers, and databases to monitor and manage the flow of documents within the office of the executive authority.
- Compile correspondence, submissions, and cabinet memoranda as required.
- Review, edit, and comment on submissions before they are presented to the executive authority.
Procurement and Budget Administration
- Oversee the procurement and maintenance of office equipment.
- Administer and manage the budget of the executive authority’s office.
- Ensure compliance with financial regulations and spending controls.
Logistical and Office Support
- Manage the logistical needs of the executive authority’s office, ensuring smooth operations.
- Classify and handle documents as per Management Information Systems (MIS) prescripts.
Liaison and Stakeholder Engagement
- Act as the main point of contact between the executive authority’s office and internal/external stakeholders.
- Coordinate communication and activities with various departments and entities related to the portfolio.
Cabinet and Executive Council Support
- Distribute memoranda and official documents to Cabinet and Executive Council members.
- Manage official documentation and submissions to relevant legislature and portfolio committees.
- Keep track of Cabinet and Executive Council decisions, ensuring the necessary follow-ups are conducted.
- Alert the Chief of Staff and executive authority regarding necessary actions and deadlines.
Human Resources Management
- Manage human resource functions within the office of the executive authority.
- Ensure compliance with HR policies and procedures.
- Supervise and support staff in fulfilling their administrative duties.
How to Apply
Interested candidates must submit their applications online via http://jobs.gauteng.gov.za.
Important notes regarding the application process:
- Only online applications will be considered.
- Applicants must complete the most recent online Z83 application form available on the website.
- The declaration section of the Z83 form must be fully completed as per Regulation 10 of the Public Service Regulations (2016).
- A comprehensive CV must be attached.
- Failure to complete the Z83 form or attach a CV will result in disqualification.
- Only shortlisted candidates will be required to submit certified copies of qualifications, ID, and a valid driver’s license (if applicable).
Closing Date
- The deadline for applications is 07 March 2025.
- If applicants do not receive a response within three months after the closing date, they should consider their application unsuccessful.
Contact for Enquiries
- Mr. Sizwe Ngcobo
- Tel: (011) 355 7043
Employment Equity Considerations
The Department of Roads and Transport is committed to employment equity and diversity in the workplace. The selection process will prioritize race, gender, and disability representation in the Public Service.
Candidates who meet the Employment Equity Plan’s numeric targets will be given preference.
Applicants must indicate their race, gender, and disability status in their application.
Why Consider This Opportunity?
- Competitive Salary: The remuneration package is highly attractive, ranging between R849 702 and R1 000 908 per annum.
- Career Growth: The role provides management-level experience within the public service sector.
- Government Benefits: Employees receive access to government benefits, including pension contributions and medical aid.
- Impactful Work: The role provides an opportunity to contribute to public service excellence in Gauteng.
- Diversity and Inclusion: The department promotes equitable representation and supports individuals with disabilities.
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The Administrative Support and Coordination Officer position within the Gauteng Department of Roads and Transport is an excellent opportunity for qualified professionals with strong management skills and a keen understanding of public administration.
Candidates looking for a challenging yet rewarding role in government administration are encouraged to apply before 07 March 2025. With the right qualifications, experience, and dedication, the selected candidate will play a pivotal role in enhancing the effectiveness of the executive authority’s office.
For more information, applicants may contact Mr. Sizwe Ngcobo at (011) 355 7043.