RCL Foods, a leading name in the South African food industry, is offering an exciting career opportunity for a Despatch Clerk in Krugersdorp, Gauteng. This permanent position falls under the Operations/Manufacturing division, making it an ideal role for individuals with experience in logistics and dispatch operations.
Key Responsibilities of the Despatch Clerk
The Despatch Clerk at RCL Foods will play a crucial role in the daily operations of the dispatch department. The successful candidate will be responsible for ensuring the efficient despatch of goods, maintaining accurate records, and upholding excellent customer service within the department.
Daily Dispatch Operations
One of the primary responsibilities of the Despatch Clerk is ensuring that all trucks are despatched on time every morning. This process involves careful coordination and planning to avoid delays in deliveries. Any unforeseen issues, such as vehicle breakdowns or staffing shortages, must be promptly addressed to maintain operational efficiency.
Additionally, the Despatch Clerk is responsible for arranging replacements for despatch staff when necessary. If a team member is unavailable, the Despatch Clerk must ensure that another qualified individual is available to take over their duties, ensuring uninterrupted workflow.
Uniform Compliance and Labour Distribution
Maintaining a professional workplace environment is a priority for RCL Foods. The Despatch Clerk will ensure that all despatch staff members are in full uniform at all times, reinforcing discipline and professionalism within the department.
Furthermore, the role includes arranging internal distribution labour where necessary. This means coordinating workforce allocation to meet operational demands, ensuring that all necessary tasks are covered effectively.
Record-Keeping and Reconciliation Duties
The Despatch Clerk will be responsible for maintaining accurate records of all goods received and despatched. This is a critical aspect of the role, as precise documentation helps in tracking stock movement, reducing discrepancies, and enhancing overall operational efficiency.
A key daily task includes completing the despatch reconciliation document and ensuring that it is updated regularly. The Despatch Clerk will also oversee the reconciliation of despatch foreman records, ensuring accuracy and compliance with company procedures.
Verification of Production Transfers and Returns
Another essential aspect of this role is verifying production transfers daily and confirming returns to despatch. This process helps in ensuring that the correct stock levels are maintained and that all returns are accounted for.
The Despatch Clerk will also balance despatch reconciliation reports with van sheets per route to ensure consistency and transparency in stock movement. This oversight is vital in minimizing discrepancies and avoiding losses in the supply chain.
Stock and Variance Management
The Despatch Clerk will oversee stock variances and report any issues to management. Any discrepancies in stock movement must be identified and resolved promptly. This requires strong analytical skills and attention to detail, as well as close collaboration with other departments to prevent stock loss.
Additionally, the Despatch Clerk will count and record all returns to stock from drivers using the return slip system. This ensures that all returned items are properly documented and accounted for, preventing inventory shortages or overages.
Customer Service Excellence
Providing excellent customer service in the despatch department is a fundamental responsibility of this role. The Despatch Clerk will work to enhance the department’s efficiency and professionalism, ensuring that all goods are despatched correctly and on time. By maintaining high service standards, the department will contribute to customer satisfaction and operational success.
Minimum Requirements for the Position
To be considered for the Despatch Clerk role at RCL Foods, candidates must meet the following minimum requirements:
- Matric (Grade 12) – A basic educational qualification is mandatory.
- National Diploma (Advantageous) – A diploma in a related field would be a strong advantage.
- Experience – At least two years of experience in a similar role is required.
- Attention to Detail – Strong focus on accuracy in record-keeping and reconciliation tasks.
- Organizational Skills – The ability to coordinate dispatch operations effectively.
- Team Management – Capability to oversee and support dispatch staff in daily operations.
Why Join RCL Foods?
RCL Foods is a respected leader in the South African food industry, offering employees the opportunity to grow within a dynamic and professional environment. The company is committed to excellence in manufacturing and logistics, ensuring that its employees gain valuable experience and career development opportunities.
By joining RCL Foods as a Despatch Clerk, the successful candidate will be part of a highly efficient logistics team, contributing to the overall success of the company’s supply chain operations.
Closing Date for Applications
The closing date for applications is March 3, 2025. Interested candidates are encouraged to apply as soon as possible to be considered for this exciting opportunity.
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The Despatch Clerk position at RCL Foods is an excellent opportunity for candidates with experience in dispatch operations, logistics, and stock management. With responsibilities ranging from daily truck dispatch to stock variance reporting, this role demands a detail-oriented, organized, and proactive individual.
If you meet the minimum requirements and are looking to advance your career in logistics within a reputable company, this position at RCL Foods in Krugersdorp could be the perfect fit. Apply today and take the next step in your career journey!