Receptionist Vacancy at VEGA School

VEGA School is currently seeking a dedicated Receptionist to join its vibrant team. This role presents an excellent opportunity to serve as the first point of contact for the esteemed institution, offering exceptional customer service and administrative support. Candidates with a passion for creating positive first impressions, strong communication skills, and the ability to thrive in a dynamic environment are encouraged to apply.

Take the opportunity to be part of VEGA School’s mission in shaping futures and making a difference.

VEGA School Receptionist Position Overview

• Institution: IIE Varsity College, IIE Vega, and IIE MSA
• Location: Pretoria, Gauteng
• Job Type: Permanent
• Closing Date: 14 July 2024
• Division: VEGA School
• Business Unit: Pretoria
• Minimum Experience: Associate level
• Primary Industry: Education Management
• Functional Area: Administrative

About The IIE’s Vega

• The IIE’s Vega is part of The Independent Institute of Education (The IIE), a leading institution in private higher education in South Africa.
• Registered with the Department of Higher Education and Training (DHET) and accredited by the Council on Higher Education (CHE).

Duties and Responsibilities

• Maintain an organized front office environment, ensuring systems are orderly, clean, professional, and neat.
• Greet and direct prospective and current students, parents, and guests professionally.
• Operate the switchboard efficiently, directing calls promptly and gathering relevant information for appropriate staff members.
• Take detailed messages and deliver them promptly to the intended recipients.
• Assist students with queries and direct them to the correct departments.
• Manage intercom instructions effectively.
• Organize flyers and fact sheets at Reception and support Marketing Assistants in maintaining neat waiting areas and interview rooms.
• Order and distribute stationery to campus staff.
• Ensure the security and locking up of campus buildings.
• Provide administrative support to various departments as required.
• Handle campus courier parcels, post, and deliveries, notifying relevant staff promptly.
• Receive and distribute deliveries for the National office and campus staff.
• Assist in booking appointments and managing diaries for the Full-Time Student Recruitment team.
• Support campus events and assist with ad hoc duties as needed.

Competencies Required:

• Advanced verbal communication skills.
• Proficiency in operating a switchboard.
• Strong time management and problem-solving abilities.
• Effective decision-making skills.
• Ability to multitask and maintain organizational skills.

Requirements:

Minimum Education Requirements:

• Minimum of a Matric qualification.

Minimum Work Experience Required:

• 1-2 years of reception experience.

Additional Requirements:

• Must have reliable transport.
• Willingness to work flexible hours and weekends as required.

Shift Structure:

• Monday – Friday: 8:00-17:00 or 7:00-16:00 (as required).
• Saturdays: 8:00-13:00 (as required).

Salary:

• Competitive salary commensurate with experience.

Benefits:

• Lifelong learning opportunities through LinkedIn Learning subscriptions.
• Staff and family discounts on educational programs within our brand portfolio.
• Incentive bonus structure based on performance.
• Provident fund contributions and Death & Funeral Cover.
• Birthday vouchers and competitive annual leave allowance.

Online Application Process:

1. Create an Account: If you haven’t already, create an account on the application portal to initiate the application process.
2. Upload Your CV: Prepare a comprehensive CV highlighting your relevant experience, qualifications, and skills.
3. Complete the Application Form: Fill out the online application form with accurate personal details, education history, and employment background.
4. Submit Your Application: Once all required fields are completed and your CV is uploaded, submit your application.
5. Confirmation: Upon submission, you will receive a confirmation of receipt.

Note:

• Candidate Selection: Due to the volume of applications, only candidates closely matching the position requirements will be contacted for further interviews.
• Technical Support: For any technical issues during the application process, visit the Technical Support page for assistance.
• Equal Opportunity: The IIE’s Vega is an Equal Opportunity Employer, committed to diversity and giving preference to previously underrepresented groups in accordance with the South African Employment Equity Act.

Submitting an application through the online portal marks the first step toward joining the dynamic team at The IIE’s Vega. Please be advised that due to the high volume of applications received, only candidates closely aligned with the position requirements will be contacted for interviews. The IIE’s Vega is committed to diversity and is an Equal Opportunity Employer, giving preference to previously underrepresented groups in accordance with the South African Employment Equity Act.