The City of Johannesburg is offering an exciting short-term employment opportunity for motivated individuals eager to enhance their skills in administrative roles. As part of the Group Finance department, this position is ideal for candidates who excel in document management and administrative efficiency. Below, we provide a comprehensive overview of this job opportunity.
Role Overview
- Position: Registry Clerk
- Location: Thuso House, 61 Jorissen Street, Braamfontein
- Remuneration: R18,093.91 per month (all-inclusive, no additional benefits)
- Contract Duration: Not exceeding 12 months
- Application Closing Date: Friday, 17 January 2025
The Registry Clerk plays a critical role in supporting the City’s operations by maintaining effective document management systems. This involves processing and archiving documents in compliance with legislative and policy guidelines.
Primary Responsibilities
The responsibilities of the Registry Clerk are diverse and require a keen eye for detail and a proactive approach. Key duties include:
1. Administrative Support
- Deliver efficient administrative services to ensure the smooth functioning of document and information systems.
- Assist with the day-to-day operations of the office to support departmental efficiency.
2. Document Processing
- Classify, register, and scan records for digital archiving.
- Handle correspondence and ensure all documents are processed accurately and promptly.
3. Filing and Retrieval
- Maintain an organized and accessible filing system for easy retrieval of records.
- Oversee the disposal of obsolete records in line with policy and legislation.
4. Archiving
- Implement document archiving practices in compliance with national standards.
- Ensure adherence to the National Archiving Act and City regulations.
5. Office Administration
- Support the team by performing various office administrative tasks as required.
Eligibility Criteria
Educational Qualification
- Matric/Grade 12 certificate (NQF Level 4) is a minimum requirement.
Preferred Experience
- Training or experience in a related administrative field is highly advantageous.
- Familiarity with the public sector industry is beneficial.
Technical Skills
- Proficiency in Microsoft Office applications, including Word and Excel, is essential.
Residency Requirement
- Only applicants residing in the City of Johannesburg will be considered for this role.
Core Competencies
Candidates should possess the following competencies and attributes:
Knowledge
- Understanding of document classification systems and archiving protocols.
- Familiarity with the National Archiving Act and related regulations.
Personal Attributes
- Exceptional attention to detail and a high degree of accuracy.
- Strong time management and prioritization skills.
- Ability to work independently and collaboratively as part of a team.
Ethics
- A commitment to professional integrity and the principles of Batho Pele.
Application Process
To apply for the Registry Clerk position, follow these steps:
- Online Application:
Applications must be submitted through the official City of Johannesburg website at www.joburg.org.za. - Required Documents:
Attach the following certified copies to your application:- Qualifications and certificates
- South African ID
- Updated CV
- Additional Requirements for Internal Applicants:
Internal applicants should include their employee number and employment verification. - Professional Affiliations:
If applicable, include membership numbers and expiration dates for any relevant professional bodies.
Selection Process
The City of Johannesburg follows a rigorous selection process to ensure fairness and compliance with employment equity principles. The process includes:
- Background Checks: Employment verification, criminal record checks, and ID validation.
- Feedback: Applicants who do not receive a response within six weeks post-closing date may assume their application was unsuccessful.
Employment Equity
The City of Johannesburg is committed to fostering diversity and equity in the workplace. Applications from historically disadvantaged groups, including individuals with disabilities, are encouraged. The position aligns with the principles of employment equity, reflecting the City’s dedication to inclusivity.
Enquiries
For further information about the role, you can contact:
Contact Person: Thabiso Nkosi
Tel: 011 021 5802
Why This Role?
This Registry Clerk position is an excellent opportunity for individuals passionate about administrative efficiency and document management. Offering a competitive remuneration package and the chance to work with a dynamic team, the role provides a platform for professional growth. By contributing to the efficiency of the City of Johannesburg’s operations, the successful candidate will play a key role in enhancing public services.
Related: Finance Administrator Job Opportunity at the University of Cape Town – Apply Now!
If you meet the qualifications and share a commitment to professional excellence, don’t miss this opportunity to make a meaningful impact. Apply today and become part of the team driving Johannesburg forward.