The University of Cape Town Lung Institute (UCTLI) is actively seeking a motivated and experienced Finance Administrator to join its dynamic team. This position requires a professional who thrives in a high-pressure, deadline-driven environment and can ensure the smooth financial operation of the Unit.
UCTLI is renowned for its commitment to advancing research and fostering professional growth, making it an ideal workplace for ambitious individuals.
Purpose of the Finance Administrator Role
The Finance Administrator will play a central role in the financial operations of UCTLI. The primary purpose of this position is to ensure the smooth functioning of financial activities within the Unit. This involves the proactive management of grant finances, financial planning, reporting, and ensuring that all expenditure is recorded accurately within different budget categories. The role supports the Unit’s broader research objectives by facilitating effective financial management, allowing researchers to focus on their critical work.
In this position, the Finance Administrator will need to balance attention to detail with the ability to work within tight deadlines. A proactive approach and the ability to anticipate and address potential issues are essential for success.
Key Requirements
To qualify for this position, candidates must meet the following minimum criteria:
- Educational Background:
- A Grade 12/Matric certificate with a background in bookkeeping, accounting, or mathematics.
- An accounting or financial qualification from a tertiary institution is advantageous.
- Experience:
- A minimum of 3 years of experience in a financial administration environment.
- Familiarity with accounting principles, budgeting, and forex transactions.
- Proficiency in Accpac (advantageous but not mandatory).
- Skills:
- Advanced computer literacy, especially in MS Excel, MS Word, and MS Outlook.
- Exceptional communication and interpersonal skills.
- Detail-oriented with strong organizational, analytical, and problem-solving abilities.
Primary Responsibilities
The Finance Administrator will undertake a wide array of tasks, including but not limited to:
- Financial Management:
- Managing the Unit’s funds and preparing internal management reports.
- Monitoring budgets and expenditures to ensure compliance and efficiency.
- Budgeting and Reporting:
- Assisting with budget preparation for research projects and external grant applications.
- Preparing financial reports as required by external funders.
- Administrative Support:
- Processing expenses and maintaining timesheets.
- Handling purchase orders, vendor communication, and petty cash management.
- Problem-Solving and Analysis:
- Regularly reviewing funds, identifying irregularities, and addressing potential issues proactively.
Terms of Employment
- Contract: This is a 12-month fixed-term contract.
- Working Hours: 40 hours per week, Monday to Friday.
- Application Process: Interested candidates must complete the online application process, including submitting a cover letter, an updated CV, and providing 2–3 contactable references.
- Deadline: Applications close on 19 January 2025.
Additional Information
UCTLI values equity in employment and prioritizes candidates who align with its Employment Equity Plan. The Institute also reserves the right not to fill the position if no suitable candidates are identified.
How to Apply
Visit the UCT Lung Institute website or follow the application link to submit your application. Ensure all documents are included to avoid delays in processing your application.
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The Finance Administrator role at the University of Cape Town Lung Institute offers a unique opportunity for individuals with strong financial acumen to support world-class research initiatives. By managing budgets, preparing financial reports, and ensuring smooth financial operations, the successful candidate will play a vital role in advancing the Unit’s groundbreaking work. This position is more than just a job—it’s a chance to contribute to impactful research that makes a difference in people’s lives.
If you’re detail-oriented, proactive, and passionate about finance and administration, this role could be the perfect fit for you. Don’t miss the chance to join a dynamic team committed to excellence and innovation. Apply before 19 January 2025 to embark on a rewarding career journey with UCTLI.