If you’re looking for an opportunity to grow your career in administration while working in a dynamic and professional environment, eThekwini Municipality is offering a Secretary position in their Regional Administration Department. This role is a great chance for individuals who have strong organizational skills and enjoy engaging with people.
Secretary Job Overview
- Job Title: Secretary
- Reference Number: ETH241106-4
- Job Number: 53000298
- Job Type: Permanent
- Job Grade: T06
- Department: Regional Administration
- Reporting To: Senior Manager (Regional Administration)
- Location: eThekwini, KwaZulu-Natal, South Africa
- Closing Date: 22 November 2024
- Contact Name: Lilly Tandabantu
- Contact Telephone: 031 322 7701
Secretary Job Purpose
As a Secretary, your primary responsibility will be to provide secretarial and telephonist/receptionist services at the head office. Your role will involve a variety of administrative tasks aimed at supporting the Deputy Head and ensuring the efficient operation of the department.
Key Responsibility Areas
The duties of this position include, but are not limited to:
- Secretarial Services
- Perform tasks associated with providing secretarial support at the head office.
- Handle correspondence, manage appointments, and prepare necessary documents.
- Travel and Accommodation Management
- Confirm travel and accommodation details for the Deputy Head.
- Coordinate specific business arrangements and ensure the Deputy Head is briefed on itinerary and requirements.
- Meeting Coordination
- Arrange and schedule meetings.
- Take minutes during meetings and prepare draft minutes for review and approval.
- Documentation and Filing
- Undertake word processing tasks.
- Maintain an organized and efficient filing system for easy retrieval of documents.
- Receptionist and Telephonist Functions
- Manage incoming calls and direct them appropriately.
- Greet and assist visitors at the head office.
Competencies Required
To excel in this position, you’ll need the following competencies:
- Communication Skills: Both written and oral.
- Attention to Detail: Ensuring accuracy in tasks and documentation.
- Professionalism and Ethics: Maintaining a high standard of professionalism.
- Organizational Awareness: Understanding the operational structure and objectives of the municipality.
- Technology Proficiency: Efficient use of office technology and data processing tools.
- Interpersonal Skills: Building strong relationships with colleagues and stakeholders.
- Resilience and Team Orientation: Staying motivated and collaborative in a team environment.
Essential Requirements
- Grade 12 (NQF Level 4) or equivalent.
- 1 year of relevant experience.
- Computer literacy.
Preferred Requirements
- Grade 12 (NQF Level 4) or equivalent, plus a Secretarial Certificate.
- 2 years of relevant experience.
Physical Requirements
The role requires physical capability to perform the duties effectively. Ensure you meet the necessary physical requirements to manage the responsibilities efficiently.
Remuneration and Benefits
The Secretary position offers a competitive salary and excellent benefits, making it a highly attractive opportunity:
- Salary: R180,392.52 – R234,165.36 per annum.
- Benefits:
- 13th Cheque
- Medical Aid
- Pension Fund
- Housing Subsidy
- Annual Leave
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Why Work for eThekwini Municipality?
eThekwini Municipality offers a professional work environment with opportunities for growth and development. Joining the Regional Administration Department means becoming part of a team that values efficiency, ethics, and community service.
This position is ideal for individuals looking to advance their careers in administration while contributing to the municipality’s governance and international relations objectives.
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How to Apply
Interested candidates should submit their application with all required documentation before the closing date (22 November 2024). Ensure your CV highlights your qualifications, experience, and relevant competencies.
For further details, contact Lilly Tandabantu at 031 322 7701.
The Secretary position at eThekwini Municipality is more than just a job—it’s an opportunity to grow your career in a supportive and professional environment. With competitive remuneration, excellent benefits, and the chance to work alongside a dedicated team in the Regional Administration Department, this role is perfect for individuals with strong organizational skills and a passion for administrative work.