Rhodes University, located in the vibrant town of Makhanda, Eastern Cape, has announced an opening for a dedicated and experienced Administrator within the Department of Linguistics and Applied Language Studies.
This permanent position offers a chance for qualified candidates to contribute to the university’s administrative framework while working closely with both students and staff in a dynamic educational environment.
Job Overview
The successful candidate for the Administrator role will work within the Linguistics and Applied Language Studies Department, providing essential administrative and secretarial support. This department is part of Rhodes University’s commitment to academic excellence in higher education, and the administrator will play a critical role in ensuring its smooth daily operations.
As an Associate-level position within the administrative function of the university, this role offers a salary package that includes an annual basic pensionable salary of R251,544 and an approximate total cost to the company of R350,516.
Key Responsibilities
The appointed Administrator will be responsible for supporting departmental needs by managing administrative tasks, coordinating communication, and ensuring that resources are efficiently utilized. They will handle day-to-day secretarial duties, assist students and faculty members, and provide services to those interacting with the department. The role involves organizing files, managing departmental budgets, and keeping the department’s digital presence up-to-date.
A strong administrative background is essential, as the administrator will be expected to handle several core responsibilities, including:
- Providing Administrative Support: Offering secretarial and administrative assistance to department staff, students, and external visitors.
- Maintaining Filing Systems: Setting up and managing physical and electronic filing systems to ensure efficient document management.
- Budget Monitoring: Handling budget-related tasks, such as reconciling budgets and keeping track of expenditures.
- Web Administration: Managing the department’s website as needed, ensuring that content is updated and functional.
Candidate Requirements
Rhodes University has outlined specific requirements for candidates interested in applying for this role:
- Educational Background: A minimum of a Grade 12 qualification is necessary.
- Relevant Experience: At least four years of secretarial or administrative experience in a computerized environment, which includes proficiency with word-processing tools, spreadsheets, email, and internet usage.
- Budget Management Skills: Demonstrable experience with budget handling, including reconciliation and expenditure monitoring, is essential.
- Technical Proficiency: Familiarity with website administration will be an added advantage for this position, as it may involve updating and managing departmental information online.
Candidates should possess strong organizational abilities, attention to detail, and the capability to work autonomously while fostering a positive and collaborative environment. Rhodes University values individuals who are committed to upholding high standards of integrity, respect, and professionalism.
Application Process
Interested candidates are encouraged to submit a detailed application by 08 November 2024. Applications should include:
- A Comprehensive CV: This should detail relevant qualifications, reasons for leaving previous positions, and a list of referees, including contact information for former supervisors.
- Motivation Letter: A well-articulated motivation letter explaining the applicant’s interest in the position and their suitability based on the outlined requirements.
Applications submitted without all required documentation will not be considered. Handwritten applications are also discouraged. For additional inquiries about the application process, candidates may contact Rhodes University’s HR recruitment team via hrrecruitment@ru.ac.za.
Selection and Employment Details
Rhodes University has established a structured selection process for this role, which includes an assessment and/or presentation followed by an interview. Shortlisted applicants will be informed of the interview date, and comprehensive employment checks will be conducted on recommended candidates.
It’s worth noting that although this position is advertised as permanent, the university reserves the right to appoint on a fixed-term basis of no less than three years, depending on organizational needs.
In terms of workplace policy, Rhodes University adheres to the Employment Equity Act of 1998 and encourages applications from underrepresented groups, particularly South African citizens, individuals with disabilities, and partners of current staff members. While the university’s COVID-19 vaccination mandate has been temporarily suspended, the policy may be reactivated should public health concerns necessitate it.
Core Values of Rhodes University
Rhodes University upholds a set of core values that shape the work environment and drive the institution’s mission. These values include:
- Diversity: Fostering an inclusive environment that respects and celebrates individual differences.
- Integrity and Respect: Maintaining ethical standards and respect in all interactions within the university community.
- Excellence and Collegiality: Striving for high standards in academic and administrative practices and encouraging collaborative relationships.
- Compassion: Creating a supportive and empathetic environment for both staff and students.
These values guide the university in fulfilling its commitment to excellence and are embedded in the work culture, making Rhodes University an attractive employer for those aligned with these principles.
Rhodes University’s Role in Higher Education
As a leading institution in South Africa, Rhodes University plays a pivotal role in shaping future professionals and academics. Its focus on fostering a positive, supportive, and enabling work environment underscores its dedication to employee well-being and satisfaction. This Administrator role in the Linguistics Department is a unique opportunity for experienced professionals who wish to contribute to the academic landscape of the Eastern Cape.
Rhodes University’s call for an Administrator offers a meaningful career opportunity for professionals skilled in administration and passionate about contributing to the field of higher education. With an emphasis on efficiency, diversity, and integrity, this position invites candidates to be part of a prestigious university community that values both academic excellence and personal growth.
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Interested applicants should submit their documents by the closing date and ensure all qualifications align with the position’s requirements. This role not only promises a fulfilling career path but also the chance to work in an environment where every individual is encouraged to thrive and make a meaningful impact.