Pedros, a leading player in the restaurant industry, is hiring for the role of Human Resource Administrator at their Distribution Centre in Cape Town. The HR Administrator is vital to the smooth running of the HR department, handling various tasks, including employee scheduling, payroll data entry, report generation, and general administrative responsibilities.
In this position, the HR Administrator will manage several essential functions to ensure the company’s workforce runs smoothly, ensuring compliance with labour laws, maintaining staff records, managing employee contracts, and processing payrolls. This role is well-suited for someone with a passion for HR processes and a strong focus on detail, organization, and people management.
Human Resource Administrator Role Overview:
- Company: Pedros – Distribution Centre
- Job Title: Human Resource Administrator
- Location: Cape Town, Western Cape
- Type: Permanent
- Experience Level: Mid-Senior
- Closing Date: 14 October 2024
Key Responsibilities
The Human Resource Administrator at Pedros will perform various functions to support the HR department in ensuring that the operations of the distribution center are efficiently managed. Below is a detailed breakdown of the key duties:
1. Shift Allocation and Employee Scheduling
- The HR Administrator will allocate and change employee shifts as required. This includes the creation and management of employee rosters, ensuring that the distribution centre operates efficiently while keeping employee needs in mind.
2. Employee System Management
- New employees are to be added to the HR system on their start date. Additionally, the HR Administrator will handle the processing of employee terminations, ensuring that records are correctly updated and maintained.
3. Data Accuracy and Monitoring
- Regular monitoring and clearing of warnings or errors in the HR system is essential. The administrator will also manage daily monitoring of duplications in HR records, ensuring data consistency across the system.
4. Leave Management
- Inputting leave requests into the system accurately is a key task, requiring detailed tracking to ensure the correct implementation of leave policies.
5. Payroll Processing
- The administrator will be responsible for preparing full payroll files for the payroll processor and capturing payroll-related data using Excel. This role is critical in ensuring that employee payments are processed correctly and on time.
6. Onboarding and Induction
- New hires will need to go through onboarding, orientation, and induction processes, all of which will be managed by the HR Administrator.
7. Reporting and Compliance
- Monitoring daily reports for accuracy and compliance, the HR Administrator will generate various HR reports, such as attendance, leave, and clocking reports. Compliance with legal regulations, including UIF, IOD, and health and safety inspections, is also a key part of the role.
8. Employee Queries and Documentation
- The HR Administrator will handle a variety of employee queries related to salaries, uniforms, and contracts, and will manage the issuing of increase letters and verification of sick notes.
Qualifications and Experience
To be considered for the Human Resource Administrator role, candidates must meet the following qualifications and experience:
- Matric Certificate – A foundational requirement for this role.
- Tertiary Qualification in HR or related field – A diploma or degree in Human Resources or a similar field will strengthen your application.
- Minimum 3 Years of Experience in HR – Previous experience in HR roles, particularly those involving payroll processing, will be beneficial.
- Payroll Processing Knowledge – Experience in payroll processing is advantageous, as a major portion of the role deals with payroll-related tasks.
- Microsoft Office Proficiency – High-level proficiency in Microsoft Outlook, Word, and Advanced Excel is required for managing rosters, payroll data, and generating reports.
Technical Skills
In addition to general HR knowledge, specific technical skills are crucial for this role. These include:
1. HR Information Systems (HRIS) Proficiency
- The HR Administrator should be proficient in using HR Information Systems (HRIS) for data management, employee records, and payroll processing. The ability to navigate various HRIS modules, such as those for rostering, leave management, and report generation, is essential.
2. Data Analysis and Reporting
- A strong understanding of data analysis, specifically in HR data, is necessary for generating reports and providing insights into trends. Proficiency in Excel or other specialized HR analytics tools is required for data manipulation and report generation.
3. Regulatory Compliance
- Familiarity with labour laws and industry standards is crucial. The HR Administrator must ensure that all HR processes comply with legal requirements, including termination processes, leave policies, and record-keeping.
4. Documentation and Record Keeping
- Strong organizational skills are required for maintaining employee records and HR documentation, ensuring that they are confidential, accurate, and complete.
Key Performance Areas
The Human Resource Administrator role will be evaluated on performance in several key areas, which include:
- Payroll File Preparation – Ensuring the payroll files are accurate and ready for processing is a critical task.
- Recruitment – Handling recruitment for the Distribution Centre’s staff is an ongoing requirement.
- Contract Renewals – Managing the renewal of contracts, issuing appointment letters, and overseeing contract-related paperwork.
- Database Management – Ensuring the employee database is consistently updated and maintained for accurate record-keeping.
- Clocking System Administration – Overseeing the employee clocking system to ensure accurate tracking of work hours.
- Filing – Keeping physical and digital records filed and organized daily.
Why This Role is Important
The Human Resource Administrator plays a critical role in ensuring the smooth operation of the HR department. This is particularly important in a distribution centre environment, where shifts, employee rosters, and payroll must be handled efficiently to ensure the overall business functions smoothly.
By joining Pedros, the HR Administrator will work within a growing and fast-paced company, where they will contribute significantly to the HR operations and help support the growth and success of the business.
How to apply
- Prepare Documents:
- Update your resume/CV and cover letter.
Tip: Free CV Templates that Pass the Applicant Tracking System
2. Find Jobs:
- Search job boards, company websites, and social media.
3. Review the Job Description:
- Note requirements and application instructions.
4. Submit Your Application:
- Follow the instructions carefully and upload your documents.
5. Follow Up:
- Send a polite follow-up email to express interest.
6. Prepare for Interviews:
- Research the company and practice interview questions.
Apply now
The Human Resource Administrator role at Pedros’ Distribution Centre in Cape Town offers a dynamic opportunity for a detail-oriented individual passionate about HR processes. This position is crucial for maintaining efficient HR operations, ensuring compliance with labor laws, and supporting the company’s workforce.
If you have a strong organizational skillset, a commitment to people management, and an enthusiasm for contributing to a thriving HR department, we encourage you to apply and become an integral part of our team at Pedros.