Are you looking to kick-start a career in the real estate industry with a dynamic role that offers variety and professional growth? Excellerate JHI, a leader in real estate services, is currently hiring a Personal Assistant/Office and Lease Administrator in Umhlanga, KwaZulu-Natal. This is an exciting opportunity for those with a strong administrative background who are eager to step into a multifaceted role with responsibilities that support both high-level executives and general office operations.
Personal Assistant Job Overview
- Job Position: Personal Assistant (Office and Lease Administrator)
- Location: Umhlanga, KwaZulu-Natal
- Company: Excellerate JHI
- Industry: Real Estate
- Department: Property
- Employment Type: Permanent
- Posted Date: 08 November 2024
- Closing Date: 15 November 2024
Who is Excellerate JHI?
Excellerate JHI is a premier real estate services company that blends global standards with specialised local knowledge to deliver high-performance solutions for clients. The company assists property owners and occupiers in various aspects of property management, including development, leasing, buying, selling, and valuing assets. At Excellerate JHI, you can expect a culture that values entrepreneurial spirit, celebrates achievements, and encourages professional growth. This makes it an ideal place to advance in a property management career, where your contributions are acknowledged and rewarded.
About the Personal Assistant Role
The Personal Assistant/Office and Lease Administrator at Excellerate JHI is a diverse role involving secretarial, administrative, and office management responsibilities. Based at the reception of the KZN regional office, you’ll support daily operations and work closely with the Chief Operating Officer (COO) and other senior management. This role includes overseeing lease administration, office supplies management, IT coordination, car fleet administration, and planning company events.
Key Responsibilities
As an Office and Lease Administrator, your daily tasks will include:
- Secretarial and Administrative Support: Assisting the COO and senior management team with document preparation, meeting minutes, and other administrative duties.
- Lease Administration: Managing lease renewals, agreements, and assisting during peak leasing periods. This includes preparing lease documents and managing the lease portfolio.
- Office IT Coordination: Overseeing office equipment upgrades, logging issues, and collaborating with IT support to ensure smooth operations.
- Car Fleet Management: Ensuring adherence to company policies for vehicle use, managing servicing schedules, and maintaining an efficient car fleet for the office.
- Office Supplies Management: Monitoring and maintaining stock levels for refreshments, stationery, and other supplies.
- Event Planning: Organising and coordinating events like wellness days and team functions, ensuring smooth execution.
- Switchboard and Communication: Handling telephone calls professionally, managing switchboard duties, and ensuring effective communication with clients and colleagues.
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Candidate Requirements
If you’re interested in the Personal Assistant role, here are the requirements to consider:
- Education: Matric (Grade 12) with a diploma in secretarial or administrative studies.
- Experience: Minimum of three years of relevant experience; experience in the commercial property industry is advantageous.
- Skills:
- Proficient in MS Office and computer literacy.
- Excellent communication skills, both written and verbal.
- Strong organisational skills with attention to detail, particularly for typing and preparing documents.
- Experience in office management, including car fleet administration and stock management.
- Knowledge of lease principles is highly advantageous.
- Professional telephone etiquette and switchboard management.
- Event coordination skills.
- Familiarity with IT coordination for basic troubleshooting and equipment upgrades.
Benefits of the Role
The Personal Assistant role at Excellerate JHI offers a chance to gain experience in the real estate industry and develop a range of skills applicable in various professional settings. You’ll work in a dynamic, supportive environment with opportunities for learning and development.
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How to Apply
Interested candidates are encouraged to apply by submitting their CV and any additional supporting documents before the closing date on 15 November 2024. This position is an ideal opportunity for those eager to advance in administrative and property management roles.
To apply: Visit Excellerate JHI’s Careers Page to submit your application.
If you’re a proactive, organised, and motivated individual who enjoys a blend of administrative and operational tasks, this could be the perfect role for you. Don’t miss out on this opportunity to build your career with one of South Africa’s leading real estate services companies. Apply today to become part of Excellerate JHI’s exciting journey in property management and client services.