Fidelity Services Group, a leading name in the Security and Investigations industry, is looking for a dedicated Admin Clerk/HR to join their Cash-In-Transit (CIT) Parow Branch in Cape Town, Western Cape. This entry-level role presents a great opportunity for those with a background in Human Resources administration and an interest in supporting a dynamic team within the field of security services.
Reporting directly to the Branch Manager, the Admin Clerk/HR will play a vital role in maintaining smooth administrative operations within the Human Resources department.
Company Overview
Fidelity Services Group (FSG) is recognized as a prominent player in the Security and Investigations sector, committed to upholding ethical practices and focusing on continuous development of its employees. With a reputation for fostering an inclusive and supportive workplace, FSG is particularly encouraging Historically Disadvantaged Candidates, as well as Black Female Candidates, to apply. This focus on diversity and empowerment is in line with their transformation policy and aims to promote equal opportunities within the industry.
Admin Clerk/HR Role Summary
The Admin Clerk/HR position is vital to the operational efficiency of the CIT branch. The selected candidate will assist the HR department in performing various administrative tasks, including managing files, aiding recruitment efforts, and supporting the Branch Manager as required. As a cornerstone of the branch’s administrative backbone, this role is ideal for a self-motivated, reliable individual with a strong sense of responsibility and the ability to work independently when necessary.
Key Responsibilities
The Admin Clerk/HR will have a range of responsibilities that support the HR department and ensure day-to-day administrative needs are met. The primary duties include:
- Document Management and Filing: Maintaining an organized filing system for HR records and archiving necessary documents.
- Telephone and Message Management: Answering calls, taking messages, and directing enquiries appropriately.
- Recruitment Assistance: Helping with the recruitment process, such as posting job vacancies, conducting initial phone screenings, scheduling interviews, and managing new hire onboarding processes.
- Reporting: Generating daily, weekly, and monthly reports as required.
- Meeting Support: Taking meeting minutes and assisting with setting up meetings as needed.
- Visitor Coordination: Arranging access for visitors and suppliers, including scanning and tracking entry and exit.
- Administrative Support: Providing clerical assistance to the Branch Manager and handling other general office duties as assigned.
Minimum Requirements
Fidelity Services Group is seeking candidates who meet the following criteria:
- Communication Skills: Must possess excellent verbal and written communication abilities.
- Educational Background: A Matric certificate or equivalent qualification is required. A diploma in Human Resources is advantageous.
- Experience: At least two years of administration experience, ideally with a background in HR administration.
- Computer Proficiency: Skilled in using Microsoft Word, Excel, and Outlook.
- Character and Availability: Candidates should have a clear criminal record, be willing to work extended hours when needed, and ideally have their own transport.
Core Competencies and Personal Attributes
To excel in this role, the ideal candidate will possess the following skills and qualities:
- Self-Development: A proactive attitude towards learning and improving.
- Reliability and Honesty: Trustworthiness and integrity are crucial.
- Attention to Detail: Accuracy is vital in managing documentation and sensitive information.
- Independence: Ability to work effectively with minimal supervision.
- Confidentiality: The capability to handle private information discreetly.
- Time Management: Excellent organizational skills to balance multiple tasks and deadlines.
Application Process
This is a permanent position with the application closing date set for 22 November 2024. Candidates who have not been contacted within ten working days of the closing date are asked to consider their application unsuccessful.
This role provides a unique opportunity for career growth in a respected and supportive company, making it a great step for those passionate about HR and administrative functions in the Security and Investigations industry.
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Fidelity Services Group is committed to fair practice and is actively seeking to empower individuals within its workforce. Existing employees are given preference for open roles; however, the company strongly encourages applications from Historically Disadvantaged Individuals and Black Female Candidates as part of its commitment to workplace transformation.