If you’re looking for a dynamic career in administration, this job opportunity at WeBuyCars in Brackenfell, Cape Town, might be what you’re seeking! WeBuyCars is searching for a talented Receptionist to join their branch, providing vital administrative support. Below are the key details of the job role and requirements for prospective candidates.
Receptionist Job Role
As a Receptionist at WeBuyCars, you will become an integral part of the administrative team. You will help ensure smooth operations within the office, from assisting customers to providing support to sales personnel. Below is a breakdown of the responsibilities, skills, and further requirements for the position:
Duties & Responsibilities:
The receptionist will be responsible for various administrative tasks to ensure efficient office operations. Some of these responsibilities include:
- Basic Invoicing: You will be required to handle basic invoicing tasks as part of the administrative duties.
- Client Assistance: You will assist walk-in clients and vehicle dealers, ensuring they receive professional and timely service.
- Office System Maintenance: This involves managing and maintaining office systems for the smooth functioning of daily operations.
- Support for Vehicle Sales & Buying Personnel: Assist the vehicle sales and buying team by preparing and managing admin documentation.
- Branch & Head Office Liaison: Serve as the point of contact between the branch and head office to streamline communication.
- Office Equipment & Supply Management: You will be responsible for organizing and maintaining office equipment and supplies to ensure everything runs smoothly.
- Monthly Reporting: Prepare and submit monthly reports on various office activities.
Industry Knowledge Required:
It is essential that you have some knowledge of the vehicle industry, especially its processes and terminologies.
Skills Required
As a receptionist, you’ll need to possess several key skills to succeed in this role. These include:
- Bilingual Proficiency: You should be fully bilingual to communicate effectively with clients and colleagues.
- Organizational Skills: Strong organizational abilities are necessary to manage multiple tasks and ensure attention to detail in your work.
- Customer Service Skills: Excellent customer service skills are a must, as you will be the first point of contact for clients and visitors.
- Telephone Etiquette: You should be skilled in telephone etiquette and able to handle phone inquiries professionally.
- Ability to Delegate: You must be able to manage workloads efficiently, delegate tasks when needed, and follow instructions from supervisors.
- Listening Skills: Excellent listening skills are vital to understanding the needs of both customers and colleagues.
- Positive Attitude: A positive and proactive attitude is important for dealing with challenges and interacting with clients and colleagues.
- Strong Personality: You will need to have the resilience to manage heavy workloads and maintain composure under pressure.
Further Job Requirements
To qualify for this role, candidates must meet the following criteria:
- Location: Candidates should preferably reside in Brackenfell or surrounding areas.
- Experience: You must have a minimum of 3 years of experience in a similar administrative or receptionist role.
- Own Transport: You must have your own reliable transport and a valid driver’s license.
- Educational Background: A minimum of a Diploma or Degree is required.
- Clear Record: Applicants must have no criminal record.
- References: Candidates should provide contactable references and an accurate employment history.
- Availability: You must be available to start as soon as possible.
Compensation & Benefits
WeBuyCars offers a competitive compensation package with benefits, including:
- Market-Related Salary: Salary is negotiable depending on your experience and qualifications.
- Provident Fund: Access to a provident fund for long-term financial security.
- Discovery Life Insurance: Life insurance benefits provided to ensure peace of mind.
- Annual Leave: You will be entitled to 15 days of annual leave.
Application Process
If you are interested in applying for the Receptionist position at WeBuyCars in Brackenfell, please follow these steps:
- Prepare Your CV: Ensure your CV is up-to-date, highlighting your relevant experience, skills, and qualifications.
- Cover Letter: Write a brief cover letter explaining why you are the right fit for this role and mention your availability.
- Submit Your Application: Send your CV and cover letter to the provided email or through the company’s online application portal (check the job listing for details).
- Contactable References: Include at least two contactable references with accurate details of your employment history.
- Await Response: If shortlisted, you will be contacted for an interview.
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This is a fantastic opportunity for individuals seeking a rewarding career in administration with a reputable company like WeBuyCars. As a Receptionist, candidates will play a crucial role in ensuring smooth operations at the Brackenfell branch while gaining valuable experience in a dynamic environment. If you are organized, proactive, and ready to contribute to a thriving team, don’t hesitate to apply and take the next step in your professional journey with WeBuyCars!